Executive Assistant (f/m/d)

Executive Assistant (f/m/d)

Your Opportunity

Ready for your next big ride? As Executive Assistant to the CEO at woom, you are a trusted partner at the heart of the business. You operate as the first point of contact for the CEO, a firm gatekeeper, and a highly reliable execution partner who brings structure, clarity, and momentum to a fast-moving environment.

This is a senior Executive Assistant role with significant autonomy and exposure to investors, the Advisory Board, and the management team. You combine operational excellence with sound judgment, discretion, and a proactive mindset.

Your Mission

CEO Office & Gatekeeping

• Serve as the first point of contact for all inbound CEO communication, including emails, invitations, complaints, and correspondence
• Screen, prioritize, and respond independently where appropriate; advise the CEO on messaging and required actions
• Act as a strong gatekeeper, protecting the CEO's time and focus by making clear, confident prioritization decisions

Executive Operations & Planning

• Own complex calendar management, travel logistics, and meeting coordination with precision and foresight
• Anticipate scheduling conflicts and proactively resolve them
• Prepare agendas, briefing materials, and follow-ups for key internal and external meetings

Investor & Advisory Board Relations

• Act as the Lead Orchestrator for investor communications, ensuring timely and accurate information flow
• Manage and strictly adhere to the Advisory Board communication and meeting schedule
• Actively support investor relations activities and own shareholder hospitality, ensuring a professional and seamless experience

Executive Communication & Output Quality

• Draft, edit, and structure high-level correspondence, presentations, and reports on behalf of the CEO
• Ensure all CEO-outbound materials meet the highest standards of clarity, accuracy, and professionalism

Your Profile

• Minimum 3+ years of experience in a demanding Executive Assistant role, ideally supporting C-level executives in a fast-paced or high-pressure environment
• Comfortable making independent decisions within your remit and exercising sound judgment on behalf of the CEO
• Exceptional discretion and loyalty, with proven experience handling sensitive and confidential information
• Clear, concise, and confident communicator with senior stakeholders, investors, and internal teams
• Calm, poised, and solution-oriented under pressure, even when timelines are tight
• Business-fluent in English (spoken and written); German proficiency is a strong advantage

Who are we?

Our sustainable, lightweight bikes are loved by millions of riders around the world--and so is the culture behind them. At woom, you'll join an international, multicultural team representing more than 15 nationalities, united by a shared passion for creating outstanding products with purpose.

With a growing team of 220+ employees, we consciously invest in what made us successful from the start: a friendly, collaborative working atmosphere, open communication, and an extensive onboarding experience that helps you feel connected and effective from day one.

For this position, we offer a gross monthly salary starting at EUR 4,000 (full-time). Your experience, qualifications, and impact matter to us, and we are open to a competitive overpayment for the right candidate. Details are best discussed personally--we look forward to that conversation.

We focus on diversity and celebrate it. Equal opportunities for everyone and an anti-discriminatory personnel policy are particularly important to us.