Office Assistant with HR focus

Position: Office Assistant with HR focus
Area: General Services Administration
Employment Type: Full-time (38,5h)
Contract Type: Unlimited
Start Date: As soon as possible
Location: Vienna, 1100 Wienerberg
Gender: All genders are welcome to apply

About:

At Givaudan, you contribute to delightful taste and scent experiences that touch people's lives. You work within an inspiring teamwork culture - where you can thrive, collaborate and learn from other talented and passionate people across disciplines, regions and divisions. Every essence of you enriches our world. Diversity drives innovation and creates closer connections with our employees, customers and partners.

Givaudan embraces diversity and is committed to building an inclusive environment where everyone impacts our world.

Your Future Role:

As an Office Assistant, you will play a key role in supporting the Administration Manager to ensure smooth and efficient office operations and administrative functions. Your responsibilities will encompass managing daily administrative tasks, coordinating various aspects of office administration, and assisting in the organization of office activities. You will report directly to the Administration Manager. This position requires a detail-oriented individual with excellent communication skills and the ability to work independently while effectively prioritizing tasks.

Core Responsibilities:

• Provide secretarial support and assist in organizing events, including logistics, catering, and venue bookings.
• Collaborate with the accounting team and prepare office invoicesfor processing and cashbook maintenance.
• Serve as the first point of contact for visitors and manage incoming calls.
• Procure office materials and supplies, maintain strong connections with suppliers, and oversee the order-to-delivery process.
• Liaise with maintenance providers, suppliers, and insurance companies.
• Provide ongoing administrative support related to HR projects and initiatives.
• Act as the key user and administrator for the time recording management system.
• Communicate business travel expenses to the external payroll service provider.

Requirements:

Academic Background:

Business academy / HAK

Professional Experience:

1-3 years of office administration experience

Technical Skills:

Proficient in English; fluency in German is required
Proficiency in Microsoft Office Suite (Outlook, Excel, Word, PowerPoint, etc.)
Excellent written and verbal communication skills
Ability to multi-task, organize, and prioritize work

Compensation:

The minimum monthly gross salary according to the Collective Bargaining Agreement (CBA) is EUR2,195; however, the salary is dependent on professional qualifications and experience

Additionally, we offer:

Company doctor services
Meal allowances
Job ticket
Fitness Club Discount

If you are proactive, detail-oriented, and ready to contribute to a dynamic team, we invite you to apply!