We are looking for a highly motivated and versatile Assistant to the Director to support a wide range of internal and external tasks in our Vienna office. This dynamic and hands-on role requires flexibility, discretion, and a proactive mindset, making it ideal for those who thrive in a fast-paced environment.
Position Responsibilities
This role involves assisting with a wide array of tasks essential to the smooth operation of the company. Key responsibilities include:
- Assist with day-to-day executive duties, ongoing projects, and ad hoc assignments
- Schedule and coordinate meetings, events, and business/private travel
- Serve as the main point of contact for international partners and offices
- Conduct research, compile analyses, and prepare documentation to support diverse activities
- Manage and report on monthly expenses and handle basic bookkeeping
- Oversee property management and ensure general office maintenance
- Provide coordination support on personal matters as needed
Essential qualifications
We are seeking a well-organized, resourceful professional with strong communication and project management skills. The ideal candidate will be comfortable in a high-expectation environment and able to adapt quickly to shifting priorities.
- Fluency in Russian; professional proficiency in English and German, Spanish/Italian being advantageous
- Minimum of one year of relevant experience (executive assistant, project coordination, or hospitality roles)
- Valid European driver's license and at least one year of driving experience in Europe
- High level of discretion and confidentiality
- Strong attention to detail and ability to manage multiple tasks and deadlines
- Capacity to absorb and synthesize large volumes of information from varied sources
- Self-motivated with a proactive, solutions-oriented approach
- High proficiency in Microsoft Office (Word, Excel, Outlook, PowerPoint)
- Availability to be reachable outside regular working hours (24/7 responsiveness when needed)
- Must have a valid Austrian work permit (“freier Zugang zum Arbeitsmarkt”)
Offer
- Full-time employment with a secure and permanent contract
- Opportunities for professional growth and career development
- A diverse and international working environment in the heart of Vienna
- Competitive salary package with an "All-In" overtime agreement
Join us to take advantage of being part of a company that values innovation and creativity, and works with prestigious international partners.
Detaillierte Angaben zur Stelle
Vollzeit (Festanstellung)
- Montag bis Freitag
- 38,5 Stunden
Dienstort
- Wien 1. Bezirk (Innere Stadt)
Erforderliche Sprachen
- Russisch C2
- Englisch C1
Nice-to-have Sprachen
- Spanisch B1
Detaillierte Angaben zur Stelle
Vollzeit (Festanstellung)
- Montag bis Freitag
- 38,5 Stunden
Dienstort
- Wien 1. Bezirk (Innere Stadt)
Erforderliche Sprachen
- Russisch C2
- Englisch C1
Nice-to-have Sprachen
- Spanisch B1
Gehalt
Das Mindestgehalt liegt bei 2.800 € brutto pro Monat (auf 38,5 Stunden Basis), das tatsächliche Gehalt ist abhängig von Qualifikation und Erfahrung. Das Gehalt wird 14-mal jährlich ausbezahlt.
Überstunden
Es handelt sich um ein All-In-Gehalt, in dem anfallende Überstunden bereits enthalten sind.
Alle Infos zur Bewerbung
Bewerbungszeitraum:
Bis 15.12.2025
Gewünschte Bewerbungsunterlagen:
- Lebenslauf
Ansprechperson
Daria Ruseva
+4366488446005
We encourage all candidates who meet the requirements and are eager to contribute to a dynamic and thriving environment to submit their applications. Join us and be a part of an exciting journey!
