Location Vienna, Austria (13th district – excellent U4 subway access)
Start Date: As soon as possible
Languages: Fluent German and English required
About Us
We are an innovative medical device startup in the field of cardiac surgery, developing a novel vein harvesting system to improve outcomes in coronary artery bypass grafting (CABG). Following successful proof-of-concept phases, we are now entering a demanding and exciting phase: preparing for regulatory certification, transferring our design into manufacturing, and scaling our operations.
Located in western Vienna with outstanding public transport connections via the U4 line, we provide a hands-on, collaborative environment where quality, regulatory, engineering, and management work closely together to bring life-saving technology to patients.
The Role
As a Business Operations Associate, you will work closely with the CEO to ensure that day-to-day operations run smoothly and that a wide range of operative and one-off tasks are executed reliably.
This is a highly generalist role. You will not be hired for a narrow skill set, but for your ability to think clearly, structure problems, and execute independently. Some tasks will be recurring; others will be new and ambiguous. Your job is to figure things out, move them forward, and reduce operational load on management.
The role is part-time by design (20–25 hours per week) and well suited to experienced professionals seeking flexibility, including parents returning to work or individuals transitioning from consulting or fast-paced roles.
What You Will Do
Your responsibilities will vary, but typically include:
- Preparing, structuring, and following up on management topics (e.g. agendas, action tracking, summaries)
- Coordinating internal and external stakeholders such as suppliers, partners, and advisors
- Researching topics, synthesizing information, and preparing decision-ready outputs
- Supporting and improving operational workflows (e.g. tools, processes, logistics, documentation)
- Keeping projects and one-off initiatives moving forward across teams
- Identifying inefficiencies and proposing pragmatic improvements
You will be given context and objectives — not step-by-step instructions.
Who This Role Is For
This role is ideal for someone who:
- Has 5+ years of professional experience (e.g. consulting, operations, startups, project coordination, or similar)
- Learns new topics quickly and enjoys solving unfamiliar problems
- Is highly organized, reliable, and comfortable taking responsibility
- Communicates clearly and concisely, especially in writing
- Can work independently and manage priorities in a part-time setting
- Values flexibility, trust, and impact over titles or hierarchy
- Is fluent in both German and English (written and spoken)
Experience in healthcare or medical devices is a nice to have but not required.
Who This Role Is Not For
- Candidates looking for a purely administrative or assistant role
- Profiles that require detailed instructions or constant supervision
- People seeking a narrowly defined specialist position
What We Offer
- A high-trust role with real responsibility and visible impact
- Direct collaboration with the CEO
- Direct exposure to building and scaling a regulated medical device company
- Flexible working hours compatible with family or other commitments
- A collaborative, respectful startup culture focused on quality and execution
- Competitive part-time compensation, aligned with experience and responsibility
Details about this job
Part Time (Permanent employment)
- 20 - 25 hours
Place of work
- Wien
Must-have skills
- Business Strategy
- Project Management
- Market Research
Required languages
- English C2
- German C2
Details about this job
Part Time (Permanent employment)
- 20 - 25 hours
Place of work
- Wien
Must-have skills
- Business Strategy
- Project Management
- Market Research
Required languages
- English C2
- German C2
Salary
The actual minimum salary is 5,000 € gross per month (on a 40-hour basis), the actual salary depends on your qualifications and experience. The salary is paid 14 times per year.
All infos regarding your application
Required application documents:
- Résumé
- Cover letter
Contact person
Michael Flatscher
CEO
How to Apply
If this role sounds interesting to you, please send your CV and a short note explaining why this position fits your background and current situation. In your application, feel free to briefly mention tools or workflows you use to stay productive and work efficiently.
