Swandoo is a family-orientated products company headquartered in Vienna, as well as offices in England and China. We aim to become the smart companion for modern families, enhancing the well-being of parents and their children. With a full palette of safety car seats and continued success in safety tests and design competitions, Swandoo continues to push the boundaries of innovation in child safety.
You will be working in a casual friendly environment on a range of diversified projects. Our fast growing company needs a reliable, well organised Office Manager to help with the day-to-day administrative aspects of running the business.
Key Responsibilities:
- Provide support to ensure the smooth operation of the office; liaising with public administration, managing orders, handling correspondence, and maintaining office supplies
- Planning and coordinating events such as business trips or social gatherings
- Overseeing the facilities; managing the office space, coordinating repairs and maintenance, and ensuring a safe and enjoyable work environment
- Tracking expenses, processing invoices, and liaising with the finance department
- Sending and managing email communications related to account receivables
- Assisting with recruitment and onboarding of new employees, maintaining employee records, managing attendance and leave, and addressing basic HR inquiries
Desired Requirements:
- Friendly, polite, open-minded attitude
- At least 3 years of previous experience as an office manager is highly preferred, or you have worked in a similar role with comparable goals and responsibilities
- Previous experience in personnel accounting would be an advantage
- Great organisational and time management skills, with an eagle eye for details
- German (native) and English (fluent) and excellent writing skills
- High level of responsibility and independence, attention to detail and accuracy
- Proactively finding opportunities for improvements
- Be familiar with MS Office and Google Workspace
What we offer:
As a member of our team, you will have the possibility to learn and grow within an international organisation, during an exciting phase of company development.
The position is part-time (25 h/week, with the possibility of increasing the weekly hours based on the needs of the position and the availability of the candidate), based in the heart of Vienna, and begins immediately.
You will report to our Managing Director and Project Manager.
- Family-friendly environment with the option for working from home, remote work, together with high levels of responsibility and flexibility
- Modern, open office space with a multicultural environment, working alongside fun, and supportive colleagues!
- International, fast-paced and rapidly growing company environment
- Fresh fruits, coffee and tea, and regular team breakfast
- Great location and excellent public transportation connections
Details about this job
Part Time (Permanent employment)
- Monday to Friday
- 25 hours
Place of work
- Wien 3. Bezirk (Landstraße)
Must-have skills
- Office Administration
- Travel Coordination
- File Management
- Time Management Skills
- Microsoft Office
- Organisational Skills
Required languages
- English C1
- German C1
Details about this job
Part Time (Permanent employment)
- Monday to Friday
- 25 hours
Place of work
- Wien 3. Bezirk (Landstraße)
Must-have skills
- Office Administration
- Travel Coordination
- File Management
- Time Management Skills
- Microsoft Office
- Organisational Skills
Required languages
- English C1
- German C1
Salary
The salary is 2,150 € gross per month (on a 25-hour basis), but over payments can be made depending on your qualifications and experience. The salary is paid 14 times per year.
Benefits
-
Drinks
-
free coffee and tea
-
Fruit
-
Fresh fruit for the week
-
Good transportation connections
-
in the middle of Vienna
-
Home office
-
Dogs allowed
-
Educational leave/Time off
-
Employee discounts
-
Flexible working hours
-
Snacks
-
Team events
-
Drinks
-
free coffee and tea
-
Fruit
-
Fresh fruit for the week
-
Good transportation connections
-
in the middle of Vienna
-
Home office
-
Dogs allowed
-
Educational leave/Time off
-
Employee discounts
-
Flexible working hours
-
Snacks
-
Team events
All infos regarding your application
Required application documents:
- Résumé
- Cover letter
Contact person
Julia Drausinger
How to apply?
Please send your application in ENGLISH that must include
1. Cover letter introducing yourself and your passionate motivation to join our team and mission.
2. CV in pdf format.
PLEASE NOTE: Other formats, or incomplete applications will not be taken into consideration. Candidates must be EU nationals, permanent residents, or have a valid working permit for Austria.
We are looking forward to hearing from you!
