Administrative Assistant

Wirtschaftsuniversität Wien

Office, administration, processing

Do you want to make a difference with your work, take on responsibility and create the conditions for top-level research and teaching?

With us you will find the environment in which you can develop your potential. At one of the largest and most modern business universities in Europe. On a campus where quality of work is also quality of life. We are looking for reinforcement at the

Institute for Responsibility and Sustainability in Global Business at the chair of Prof. Wendy Chapple
Part-time, 20 hours/week
Starting July 01, 2024

What to expect

• Support top-level researchers: Keep things running smoothly and take on general secretarial duties, contributing to the top performance of our researchers
• Coordinate course organization: You register courses and organize room bookings and mailings of information to students
• Supporting students: You are a competent and service-oriented contact person for students and staff and support the front office of our department
• Communication support: You are the communication interface of the department, ensure that correspondence is carried out independently, maintain the website and are in contact with other units at WU
• Coordinate appointments and events: You organize meeting dates, retreats as well as internal and external events of the institute
• Support institute management: You support the institute management in administrative and organizational management
• Calculation and control of costs: You keep an eye on our budgets - from project and travel costs to third-party funding and the employment of tutors
• Check orders and invoices: You are responsible for order management and ensure that the relevant deliveries are made and invoiced correctly (e.g. office supplies).

What you have to offer

• Completed training: You have a vocational qualification with a commercial focus, a high school diploma is advantageous.
• Relevant work experience: You bring organizational talent and secretarial experience - ideally in a university environment.
• Complement our team: You integrate collegially into the team.
• IT application knowledge: You are proficient in using MS Office and are interested in learning Typo-3 for website updates.
• Independent and team-oriented: You are proactive, recognize where there is work to be done and at the same time enjoy collaborating with a variety of characters.
• Language skills: You have very good German and English language skills, both written and spoken.
• Affinity for numbers: Just as you are proficient with words, you are capable with numbers - basic accounting knowledge is advantageous.

What we offer you

• Inspiring campus life with over 2,400 employees in research, teaching, and administration and approximately 21,500 students
• A modern campus with spectacular architecture in the heart of Vienna
• Excellent accessibility by public transportation
• Meaningful work in an open-minded, inclusive, and family-friendly environment
• Flexible working hours as part of a flexitime arrangement
• A wide range of benefits, from an in-house medical officer to athletic activities and a meal allowance to a variety of employee discounts

Curious? Visit our website and find out more at www.wu.ac.at/benefits.

The minimum monthly gross salary amounts to EUR1,325.40 (14 times per year). This salary may be adjusted based on job-related prior work experience. In addition, we offer a wide range of attractive social benefits.

Do you want to join the WU team?
Then please submit your application by May 23, 2024 (ID 2091).
We are looking forward to hearing from you!

Jetzt bewerben!