Business Administrative Manager (m/f/d)

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Business Administrative Manager (m/f/d)

Full time employment (38,5 hours/week)

As Business Administrative Manager (m/f/d) you will lead the General Service Department and manage our activities (concluding contracts, facility management, purchasing, safety, and fleet). Moreover you will manage the local HR administration of Givaudan Austria and support the Regional HR Manager in Austrian labour law questions and Data protection rules. Additionally you will cooperate with the outsourced providers for accounting, reporting and payroll.

You will be based in our modern office in Vienna and report directly to the Technical Director Eastern Europe.

In this exciting role you will:

General Services:

• Negotiate contracts with suppliers
• Supervise and develop processes to ensure smooth office operation (purchases, travel-, cash-, facility-, fleet management, insurances)
• Manage the Employer's obligation to comply to Austria's safety regulations and represent GIV AT in internal / external safety audits
• Be the member of the Crisis Management Team and ensure the implementation of crisis safety rules and procedures
• Ensure compliance with corporate policies, train the team on procedures
• Organize internal and external events e.g. Investor Conference, European Leadership meeting
• Supervise and train Administration Assistant

Local HR Services:

• Manage registration of internal/ external employees of GIV AT and expatriates at authorities
• Prepare employment agreements and other employment registration documents
• First contact for labour law issues to Comp. Manager & Regional HR Manager EE
• Support hiring, dismissal, resignation, retirement and secondment process
• Coordinate the payroll process with the payroll provider
• Ensure compliance with local data protection regulations
• Define fringe benefits for the employees in cooperation with the Benefits Manager & Company manager, e.g. pension plan
• Support regional commercial head and company manager Austria with administrative responsibilities

Support to Corporate Finance Manager & Treasury Manager:

• Manage accounting, reporting and payroll in cooperation with an external provider
• Be an authorized bank officer and take care of payments, cash and bank guarantees
• Support Budget Planning process

Relations management local authorities:

• Manage relations with the local authorities and inspections, e.g. labour, social security and taxes, building and personnel safety

Your professional profile includes:

• University degree or equivalent in business administration
• At least 5 years of experience in office administration
• Experience managing cross-discipline matters and working in a matrix organization
• Business Fluent in German and English
• Knowledge of local labour law requirements and local authorities
• Understanding of accounting and payroll
• Used to work with different partners on different levels
• People Management skills
• Passionate about diverse topics like HR Labour Law, Finance and Procurement

Your benefits in Vienna:

• Excellent Opportunities to learn
• Pension Fund
• Life and Accident Insurance
• Travel Insurance
• Meal allowance
• Free parking slot

The salary package is based on the collective bargaining agreement for employees in the trade sector and market-based salaries. Depending on qualifications and experience, an annual gross salary starting from approximately EUR56,000 is offered.

If you want to work in a dynamic and international environment, please send your application to martin.spanseiler@givaudan.com. Curious to learn more about our company? Find out more about our group at www.givaudan.com.

GIVAUDAN AUSTRIA GMBH
Martin Spanseiler
Wienerbergstraße 11
1100 Wien