The European Association of Nuclear Medicine (EANM) is a non-profit association, registered and located in Vienna, Austria. Based on the engagement of volunteers, the EANM aims to promote nuclear medicine on a European level and beyond. The EANM Executive Office is responsible for the administration of the association and its activities.
What you will do :
- Administrative & Operational Support: Provide comprehensive day-to-day administrative support, including coordinating meetings and events, arranging catering, organising conference calls, processing invoices for the Finance team, and ensuring smooth office operations.
- Travel & Event Coordination: Manage end-to-end travel arrangements for staff and volunteers, including reimbursements. Coordinate and execute onsite meetings.
- Office Management: Maintain a professional, welcoming, and efficient office environment by overseeing facilities, coordinating cleaning and maintenance services, and acting as the primary point of contact for visitors, volunteers, service providers, and external partners.
- Front Office & Administration: Manage incoming calls, mail, and deliveries, serve as the first point of contact for office enquiries, and ensure administrative tasks and operational follow-ups are completed accurately and on time.
- Procurement & Vendor Management: Oversee the procurement of office supplies, equipment, food, and beverages. Manage supplier relationships, monitor budgets, and coordinate facility management services to support business needs.
What you bring:
· Ideally, several years of experience as an Office Manager, Executive Assistant, or in a comparable administrative role,
· Excellent organisational skills, with the ability to maintain an overview even when managing multiple topics and priorities simultaneously.
· Hands-on mentality: you take initiative, identify what needs to be done, and do not require a checklist to get started. You anticipate needs before they happen and can adapt quickly when plans change.
· Discretion and trustworthiness in handling sensitive information.
· Fluent German and English skills, both written and spoken as the main language will be English. Proficient in Microsoft Office, with an openness to working with AI tools.
What we offer:
· International, friendly and supportive workplace, healthy work-life balance
· A centrally located, modern office reachable with public transport (U3, U6)
· Annual Vienna public transport ticket & MyClubs membership (covered after 3 months of employment)
· The minimum gross salary according to the applicable collective agreement (“Werbung & Marktkommunikation”) is € 2.543,40 gross/month (full-time equivalent).
We are happy to offer you an attractive salary matching your qualifications and experience.
Details about this job
Full Time (Permanent employment)
- Monday to Friday
- 38,5 hours
Place of work
- Wien
Must-have skills
- Office Management
- Travel Coordination
- Scheduling
- Event Planning
- Calendar Management
- Meeting Coordination
Required languages
- German C2
- English C2
Details about this job
Full Time (Permanent employment)
- Monday to Friday
- 38,5 hours
Place of work
- Wien
Must-have skills
- Office Management
- Travel Coordination
- Scheduling
- Event Planning
- Calendar Management
- Meeting Coordination
Required languages
- German C2
- English C2
Salary
The minimum gross salary according to the applicable collective agreement (“Werbung & Marktkommunikation”) is € 2.543,40 gross/month (full-time).
We are happy to offer you an attractive salary matching your qualifications and experience.
Overtime
This is an all-in salary, which already includes any accrued overtime.
All infos regarding your application
Application time frame:
Until 01.12.2026
Required application documents:
- Résumé
- Cover letter
Please send your application (CV and a short motivation letter) to Ms Jutta Peter at j.peter@eanm.org. Questions are welcome at the same e-mail address.
