#TRANSFORMINGTOMORROW: MAKE A DIFFERENCE WITH US.
IT:U is a new technical university in Austria (Linz) dedicated to digital transformation, driven by interdisciplinary research and project-based learning to actively shape this transformation and advance it with a solution-oriented approach.
Join us as an Assistant to the Founding Management Board (f/m/d)*
As Assistant to the Founding Management Board (f/m/d), you are a vital part of the administrative team within the Office to the Board, ensuring smooth daily operations at the university's senior leadership level.
While the Assistants function as a cohesive team providing mutual support, each role has a specific focus. In this position, your dedicated focus area is supporting IT:U’s Founding Directors.
Your tasks and responsibilities:
Proactively structure the daily organizational workflow, manage administrative matters, and handle inbox and calendar coordination with the autonomy to independently schedule non-conflicting meetings
Plan, organize, and manage business travels
Facilitate communication with internal stakeholders while balancing and understanding competing priorities
Coordinate, prepare, and host meetings with external stakeholders, ensuring a first-class experience for guests and partners during onsite appointments
Work in close and proactive collaboration with other Assistants in the Office to the Board, ensuring reliable holiday and sick leave coverage
Depending on your skill set and interest, potentially support the implementation of strategic projects, assuming special tasks, and prepare Board Briefings as needed
Your strengths and skills:
Experience in back-office support for senior executive positions; C-level support experience and/or experience in a university-related environment is of advantage
Proficiency in MS Office (especially Outlook and SharePoint)
Familiarity with CRM tools like HubSpot is considered a plus
Highly structured, proactive, and "hands-on" approach with a strong sense of initiative and flexibility
Team-oriented mindset combined with resilience, loyalty, and absolute trustworthiness when handling confidential information
Fluent in German and English (minimum level C1)
What you can expect:
Diverse and independent work in an innovative educational and research institution with an international focus
A unique opportunity to help build a new university
Informal culture and social activities that promote a positive work environment
Free parking or Climate Ticket Upper Austria (very good public transport connection)
Flexible working hours through a flextime model and the option for home office
Details about this job
Full Time (Permanent employment)
- Monday to Friday
- 38,5 hours
Place of work
- Linz
Must-have skills
- MS Office
Nice-to-have skills
- CRM tools
- HubSpot
Required languages
- German C1
- English C1
Details about this job
Full Time (Permanent employment)
- Monday to Friday
- 38,5 hours
Place of work
- Linz
Must-have skills
- MS Office
Nice-to-have skills
- CRM tools
- HubSpot
Required languages
- German C1
- English C1
Salary
Competitive compensation starting from € 50.400 yearly gross salary.
Benefits
-
Parking space
-
Transportation allowance
-
Good transportation connections
-
Flexible working hours
-
Home office
-
Parking space
-
Transportation allowance
-
Good transportation connections
-
Flexible working hours
-
Home office
Contact person
Marlene Blüml
People & Talent Partner
*Come as you are – we value and promote diversity in our team. Everyone is encouraged to reach their full potential, realize ideas and seize opportunities. Regardless of age, skin colour, religion, gender, sexual orientation or origin, we welcome applications from all people equally.
