We are FLIGHTKEYS - building software that powers airlines worldwide
An innovative, young company located in the heart of Vienna, specializing in software development and data management for airlines worldwide. Flight planning, flight execution, and data analytics are our core strengths.
We’ve built a bold, fast-growing, and highly driven team — and as we scale, we’re looking for a People & Culture Ops Support who brings structure, clarity, and reliability to our day-to-day P&C operations.
In this role, you will own and execute core People processes, working closely with our Head of P&C to ensure everything runs smoothly, scales effectively, and simply works as we grow.
This is a hands-on role for someone who loves structure, moves fast, and constantly looks for smarter ways of doing things. You’re curious, detail-driven, and motivated to build systems that genuinely make people’s lives easier.
From optimizing workflows to implementing scalable tools and processes, you’ll help build the operational backbone of our company. With a hands-on and curious mindset, you continuously refine systems and structures to make everyday processes simpler, more transparent, and more trustworthy for our employees.
WHAT YOU BRING
- vocational education relevant to the role, a comparable qualification, or a university degree at bachelor’s level with a focus on Human Resources, Personnel Management
- First HR / People Ops/recruiting experience
- First experience in HR, recruitment, or People Operations
- Fix, streamline, and scale workflows
- Very good knowledge of MS Office
- You are comfortable with detailed, routine administrative work and understand its importance for a well-functioning HR setup
- Strong organizational and administrative skills
- Structured, detail-oriented, and proactive mindset
- Basic knowledge of Austrian labour and social insurance law
- Fluent in English and German
NICE TO HAVE
- Understanding of payroll basics
- Experience with HRIS Solutions (e.g. REXX Systems)
- Interest in digital tools and process improvements
PRIMARY RESPONSIBILITIES
- Support, improve, and own processes across the employee lifecycle, and run them like a system
- Manage administrative workflows, People Ops systems, and employee data
- Keep recruitment moving
- Drive process optimization and scalability
- Support and coordinate end-to-end recruitment
- Ensure reliable, compliant, and efficient HR operations
- Occasionally: Support applications for residence & working permits and assist with relocations
WHAT IS IN FOR YOU
- The opportunity to play an active part in shaping, developing, and optimizing the ‘People & Culture’ operations during its early stages
- International team (130+ people, 40+ nationalities)
- Continuous learning and development opportunities
- Learning and development opportunities
- Full-time (38.5h) or part-time (at least 25h)
- Starting salary from €45,000 gross annually (willingness to pay more)
- Vienna-based
- Overtime = time off
- Numerous perks and benefits supporting focused and effective work
Details about this job
Full Time (Permanent employment)
- Monday to Friday
- 38,5 hours
Part Time (Permanent employment)
- Monday to Thursday
- 25 - 38,5 hours
Place of work
- Wien Innenstadt
Required languages
- German C1
- English B2
Details about this job
Full Time (Permanent employment)
- Monday to Friday
- 38,5 hours
Part Time (Permanent employment)
- Monday to Thursday
- 25 - 38,5 hours
Place of work
- Wien Innenstadt
Required languages
- German C1
- English B2
Salary
The collective agreement minimum salary is 36,000 € gross per year (on a 38.5-hour basis). The actual minimum salary is 45,000 € gross per year (on a 38.5-hour basis), the actual salary depends on your qualifications and experience and can be higher. The salary is paid 14 times per year. The collective agreement IT-KV ( EDV-KV ) applies.
Overtime
Any accrued overtime is compensated in the form of time off.
Benefits
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Bike leasing
-
Company laptop
-
Transportation allowance
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Good transportation connections
-
Cafeteria
-
Health measures
-
Bike leasing
-
Company laptop
-
Transportation allowance
-
Good transportation connections
-
Cafeteria
-
Health measures
All infos regarding your application
Required application documents:
- Résumé
- Cover letter
Contact person
Mihael Rihar
At FLIGHTKEYS, we grow as ONE TEAM — driven by passion, integrity, and deep respect for each other and our environment
