Accounts Payable Specialist

  • Stelleninserat
  • Arbeitgeber

Accounts Payable Specialist

Do you want to help advance scientific discovery, improving quality of life around the world? We do, too. Molecular Devices has the opportunity to be the innovation partner that empowers scientists to fast-track research breakthroughs, leading to earlier diagnoses and safer drug treatments. We're a leading life science solutions provider of high-performance bioanalytical measurement systems, software, and consumables. With Molecular Devices, you'll grow your career with best-in-class teams in a culture of collaboration.

Molecular Devices is proud to work alongside a community of nine fellow Danaher Life Sciences companies. Together, we're pioneering the future of science and medicine, developing products that enable researchers in the fight to save lives.

Job Purpose

The role focuses on the full responsibility of fast pace European accounts payable management and ensures that AP processes are accurate, complete and in accordance with country requirements, corporate policies and industry practices. In addition to processing A/P invoices and payments, this also includes supplier management, the development of relevant KPIs and process improvements. The role also includes involvement in management accounting, forecasting, internal and external reporting, and compliance. As a member of the European Finance Team, the role will also be in contact with our international offices.

Key Relationships:

Internally - Team Moldev EU, global Finance Team Moldev
Externally - 3rd party providers/suppliers; consultants

Key Responsibilities:

  • Receive and verify the validity of invoices, 3-way matching invoice process in Oracle
  • Obtain appropriate approval for non-PO invoices based on company Delegation of Authority
  • Correct processing of VAT on incoming invoices
  • Ensure correct supplier setup and process AP payments
  • Resolve invoice posting issues and handle and resolve vendor and internal staff queries pertaining to invoices
  • Follow up constantly with Supply Chain and local team on PO and GR related matters
  • Acts as liaison between/within Finance and other functional areas within/outside the Company to meet information needs and company priorities.
  • Ensure monthly close timelines are adhered to and oversee AP month end close processes are accurately and timely, incl. the preparation of accruals and review of month end issues
  • Responsible for rolling out any policy and procedural changes and ensure compliance by adhering to internal control requirements
  • Inter-company transactions, confirmations and reconciliations
  • Develop Visual Management Board with performance metrics for AP department, lead standing meetings between Purchasing/AP, set DPO targets and ensure we hit them
  • Initiates, promotes, and support continuous improvement ideas (process, output, timing, etc.)
  • Develop the vendor management function, drive efficiency and saving initiatives
  • Perform monthly Balance Sheet Reconciliation for defined accounts
  • Take an active role in Global Finance projects and initiatives that impact AP scope or other areas
  • Prepare payroll accruals and other b/s accounts as assigned
  • Involved in preparation of management accounts, responsible for other b/s accounts incl. forecasting and budgeting as assigned
  • Support monthly VAT returns and help ensuring VAT compliance
  • Support in internal and external audits
  • Prepare internal and external reports and filings
  • Petty Cash
  • Manage facility or landlord related matters
  • Continuously work in maintaining and improving documentation of own working area (SOP etc)
  • Assist with special projects as needed and other duties as assigned
  • Holiday cover for other team members
  • Taking responsibility for own personal development

Person Specification:

The jobholder should possess the qualifications, experience and skills set out below to meet the requirements of the role as well as embrace the Danaher Values:


  • Certified Accountant (Bilanzbuchhalter)


  • Min 3 years experience in AP/P2P roles, preferably in an international operating company, working knowledge of AP best practices and system integrations


  • Decent knowledge of accounting principles in relation to Accounts Payable processes. Good understanding of internal control concepts
  • Always demonstrate and maintain a positive customer service focus to both internal and external customers
  • Good interpersonal and communications skills, both written & verbal. Ability to work together in a constructive way with peers, subordinates and seniors in anticipating and resolving issues
  • Strong attention to detail
  • Highly numerate
  • Focused and able to plan work in order to meet deadlines
  • Strong working knowledge of MS Office, excellent MS Excel skills (ability to perform pivots, V-lookups and other functions with Excel)
  • Experience of working with ERP system, preferably Oracle
  • English and German, written and spoken to good standard

Personal attributes:

  • Flexibility and a desire to progress and take on new challenges and responsibilities
  • The ability to work independently within defined parameters, self-starter, excellent time management, planning and organization skills, ability to be proactive whilst meeting deadlines
  • Hands-on approach, able to prioritize and multitask in a fast-paced environment.
  • Positive mindset and structural way of approaching challenges. Persistent, result-oriented and team player
  • High-level of self-motivation

When you join us, you'll also be joining Danaher's global organization, where 69,000 people wake up every day determined to help our customers win. As an associate, you'll try new things, work hard, and advance your skills with guidance from dedicated leaders, all with the support of powerful Danaher Business System tools and the stability of a tested organization.

Danaher is committed to a diverse and inclusive culture where everyone feels they belong and all voices are heard. We believe in our associates and the unique perspectives they bring to every challenge, which is why we'll empower you to push the boundaries of what's possible.

If you've ever wondered what's within you, there's no better time to find out.

Danaher Corporation and all Danaher Companies are equal opportunity employers that evaluate qualified applicants without regard to race, color, national origin, religion, sex, age, marital status, disability, veteran status, sexual orientation, gender identity, or other characteristics protected by law. The "EEO is the Law" poster is available here.

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