Accounts Payable Specialist (with English and French language)

  • Stelleninserat
  • Arbeitgeber

Global Blue pioneered the concept of Tax Free Shopping 40 years ago. Through continuous innovation, it has become the leading strategic technology and payments partner, empowering merchants to capture the growth of international shoppers.

Accounts Payable Specialist
(with English and French language)

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Vienna, Austria

Nature and aim of the position

The Accounts Payable Specialist is responsible for the complete, accurate, and timely booking and preparation of payments of supplier invoices for countries assigned. The holder of that position ensures compliance with rules relating to supplier invoices, such as local/legal VAT rules, internal Global Blue (GB) policies and SOX.

Main duties:

  • Processing of supplier invoices accurately in a timely manner and routing to appropriate employees for approval to ensure payment terms are met. Processing includes steps such as control, coding and booking as well as standing orders invoices
  • Ensure correct local VAT treatment of supplier invoices in connection with the processing of the invoices
  • Ensure posting of invoices are compliant with internal Global Blue policies and SOX
  • Requests for maintenance of supplier master data in the system
  • Timely follow up on pending invoices and approvals
  • Ensure payable costs are consistently paid to creditors as per agreed payment terms
  • Processing of travel expenses and bank booking, including VISA card invoices, when applicable
  • Reconciliation of accounts payable accounts and respective sub ledger including follow up on any long open items
  • Reconciliation of the input VAT booked and transferred to accounting system
  • Research and resolution of invoice discrepancies and issues
  • Participation in process improvements and sharing of information with the whole team
  • Month- and Year-end closing activities and support
  • Input on weekly cash flow forecast submission for account payable accounts
  • Back up for other entities
  • Complete other tasks identified as high priority or as required by the team leader or manager

Areas of responsibilities:

  • Daily booking and follow up of invoices for the assigned countries
  • Compliance with local/legal VAT rules in the assigned countries, internal Global Blue policies and SOX
  • Preparatory work for financial year end closing, including external and internal audits for accounts payable
  • Accurate weekly cash flow forecast for accounts payable in the assigned countries
  • Support and interaction with both internal and external customers, including local and international suppliers
  • Development and documentation of business processes to improve internal controls
  • Support on ongoing improvement initiatives and projects
  • Maintaining and continuously updating of country specific process documentations and knowledge capturing

Reporting and collaboration:

  • Team leader Accounts Payable department ACC
  • Financial/GL Accounting teams in the local country
  • Communication with partners in local countries

Profile and education:

  • Degree in Finance/Business/Accounting or other related fields
  • 2 years of relevant experience in Accounts Payable (AP)
  • Knowledge of Accounts Payable process (or some other equivalent Finance process) gained through financial accounting experience for at least a year
  • Knowledge of local accounting rules and relevant legislation for some EU countries an advantage

Specific skills and knowledge:

  • Computer skills: Advanced user in MS applications
  • Computer skills: Proficiency or expertise in Excel, VBA knowledge an advantage
  • Language skills: Advanced level of English (written and verbal); other languages like French, Spanish or German will be considered an advantage
  • Strong team player with social competence and communication skills, especially when working with different target groups within an international environment
  • Independent, reliable, results-oriented, and self-motivated
  • Organizational, problem-solving skills, and prioritization skills
  • Customer oriented and highly proactive with adaptable approach


Global Blue offers a fast-paced, team environment. You will receive an outstanding total compensation and performance-related salary plan depending on your professional and personal qualifications. As we believe your compensation goes beyond your pay check, we offer a competitive salary plus yearly bonus, as well as a wide range of other perks and benefits:

  • Work in fast growing international company
  • Most state of the art office environment
  • Multi-cultural environment
  • Inspiring colleagues from many different countries
  • Benefits - lunch vouchers, company doctor, refreshment
  • Employee referral program
  • Teambuilding, Team events, Christmas Party

Global Blue guarantees a competitive and performance-related salary depending on your professional and personal qualifications. As required by Austrian federal law we hereby state, that the guaranteed legal annual Min. compensation according to the Austrian collective agreement amounts to 29325,52 EUR however, the total compensation is a subject of individual agreement

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