Personal Assistant (f/m)

  • Stelleninserat
  • Arbeitgeber

AMADEUS INTERNATIONAL SCHOOL VIENNA is a young, unique and dynamic IB World School (PYP, MYP and DP) located in heritage listed buildings on a beautiful campus in Vienna. We strive to create a strong sense of community, which allows students to discover their talents during the education process. With a strong commitment to creativity and performance throughout the school, AMADEUS has a dedicated Academy of Music and the Arts. Our excellent boarding facilities host students from around the world as part of a school community of more than 45 nationalities. Our family-style boarding houses build a sense of community and cater for both boys and girls between Grades 6 to 12.

Personal Assistant (f/m)

Focus on Marketing and Admissions - Part time (20 hours)

Start Date: Immediately

Application Closing Date: 03 August 2020

Employment: Part-time (20 hours)


  • Be proactive in managing the Head of School's diary, calls, e-mails and travel arrangements, assisting with long and short term planning of events, appointments tasks and other responsibilities
  • Prepare correspondence, working papers, reports, agendas/minutes, notices, policies and procedures and ensure the overall compliance of document and presentation material in accordance with the 'AMADEUS Vienna corporate identity'
  • Contribute fully to marketing and admissions activities (including facilitation at key events, scholarships process and school tours; cover admissions during key times)
  • Support the Head of School in HR matters (including the visa process, induction and welcoming of new staff)
  • Support the Head of School with the management of relationships with high-level stakeholders within the community (including the Ministry of Education, Buldungsdirektion, Embassies)
  • Support in the planning and execution of special projects
  • Translation of key documents and preparation of texts in German



  • 3 years successful experience in a similar role
  • Matura level or equivalent
  • Strong verbal and written communication skills in English and German language
  • Organized, detailed oriented and with strong computer skills
  • Ability to work autonomously and also collaborate well with colleagues
  • Commitment, reliability, flexibility and trustworthiness and a high level of discretion
  • Resourceful, with a positive disposition
  • Well-presented and excellent manners
  • Valid residency and work permit for Austria or EU citizen


  • Additional languages
  • Education sector experience


  • A welcoming and inclusive work environment with a sense of mission and community
  • Long-term employment in an international company
  • Ability to be involved in a variety of projects as well as community activities
  • Attractive working environment within an open and warm community
  • The salary, depending on qualifications and experience, follows the current salary scale with a minimum gross monthly salary of 1.800,00 EUR (14 times a year) for an employment based on a full-time equivalent


If you are a highly motivated a team player, please send your full application (including CV, cover letter, photo and references) to

Amadeus International School Vienna provides a quality all-round education for students and is committed to safeguarding and promoting the welfare of children and young people. Candidates must be prepared to undergo child protection screening and appropriate pre-employment checks.

Thank you for understanding that only shortlisted candidates will be contacted.


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