Administrative Assistant to the Admissions Coordinatior (f/m)

  • Stelleninserat
  • Arbeitgeber

The Vienna International School is looking to recruit the following position starting July 2020



  • To assist the Admissions Coordinator in the Pre-Admissions process, with preparation of induction meetings of new students, with preparation of orientation of new parents for August
  • To assist parents in the online application process and to provide them with all relevant information
  • To conduct parental tours of school and also meet with prospective parents if required
  • To enter all registration and withdrawal data as well as changes and updates on the School's Information Management System ('Open Apply')
  • To liaise with Data Office in order to develop the software to suit the school's profile
  • To work with the Admissions Coordinator and the Data Manager in ensuring that there is full utilisation of 'Open Apply'.
  • To produce regular statistics as requested by the Admissions Coordinator
  • To cover for the Admissions Coordinator incl. offers and arranging for interviews/assessment


  • High level of proficiency in written and oral English, Fluency in German
  • 4 years of relevant work experience, preferable in an international office environment
  • Completed Secondary Education, Business Degree/Certificate desirable
  • Excellent computer skills (Microsoft Excel, Word, Outlook, google docs) and data bases experience required, having worked with content management systems and social media an asset
  • Excellent interpersonal and telephone skills
  • Willingness to walk the extra mile to support incoming families to the school
  • Eagerness to learn and take decision as well as to work in a team
  • Ability to maintain strict confidentiality


  • An incentive salary reflecting your qualifications, skills and experience (a minimum of EUR 2.387,-- gross per month with a yearly increase)
  • A professional challenge in an international and open-minded working environment
  • Significant opportunity for personal and professional growth

Please send your full application - if possible in one PDF document not exceeding 5 MB - via email to

(Please note that a valid residence title and work permit for Austria is required for Non-EU-citizens).

Vienna International School
Karin Sigle - Human Resources
Straße der Menschenrechte 1, 1220 Wien

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