Office Manager

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Walls.io - one of Austria's fastest growing B2B SaaS-companies - is a social media marketing hub that collects & displays content from 15 social media platforms on physical displays, websites, widgets, apps - basically everywhere you like.

Or, as we say: Walls.io is the social wall for everyone! :)

Our customers include international brands like Google, Adobe, Amazon, Cisco, Dell, Huawei, ICANN, BMW, Salesforce and many more. We are looking for an enthusiastic and result-oriented…

Our multicultural team constantly intends to develop itself further. We love to use our talents to learn & try new things. To achieve this purpose, we are looking for an amazing office manager!

Amazing Office Manager

As our office manager you are the administrative backbone behind the growth of our company! You ensure that everything is running smoothly in our company and all teams are supplied with everything they need to work to their fullest potential! There is always space to use your talent for different tasks.

Your Mission

  • Office management - with the budget in mind, ensuring independently that everything, which is necessary to allow for a productive work environment is available (in top-quality and in a timely fashion). This includes the purchase of office furniture, hard- and software, office- and kitchen supplies etc.
  • Financial management - writing and sending of invoices in cooperation with the sales team, as well as sending invoice reminders. It is your task to prepare the outgoing and incoming invoices for our accountants, manage the bank accounts and credit cards.
  • Event management - organising and executing company events for our team as well as for our clients (fairs, events)
  • Project management - organising projects which come up with time.
  • Travel management - coordinating the travels of the sales & management team and manage the claims for travel expenses.
  • People management - managing the monthly time tracking, vacation and sick leaves, payment of salaries in cooperation with our payroll accounting

What we offer

  • Work in a fun, innovative and dynamic team with a flat hierarchy
  • A place where your ideas and improvement suggestions are heard and welcome
  • Working alongside experienced and successful entrepreneurs (our company is operated by its owner)
  • Personal budget for education, conferences, literature...
  • Free public transport card for Vienna's awesome grid
  • Exciting team events as well as coffee & fruits, cereals
  • Fun team activities
  • Diversity is one of our core values and reflected in our team

You are the right person for the job because you

  • … want to be part of a team
  • … enjoy a good challenge, love to organise and bring order and reliability to a growing team
  • … love communicating with people
  • … are reliable, value and live confidentiality & enjoy working independently - you know how to prioritise and finish time sensitive tasks. You enjoy the freedom that comes with the responsibility of the framework of the budget.
  • … have worked in a relevant area for a minimum of 2 years in roles such as office manager, accounting or project management
  • … have some kind of commercial education, ranging from Handelsakademie to university of applied sciences or university with a focus on business, business administration, financial management or IT management

Starting immediately!

We are looking for someone who wants to work part-time (20-30h per week) and offer a minimum salary of EUR 33.500 gross per year (based on 38,5 h/week) in accordance to the Austrian Collective Agreement with a willingness of overpay dependent on your experience.

Let's talk :)

If you want to bring your engagement and skills into an international company, which values team culture, please upload your resume and cover letter here.

Walls.io GmbH
Andrea Bredl
Web: walls.io

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