School Office Administrator / Receptionist (m/w)

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AMADEUS INTERNATIONAL SCHOOL VIENNA is a young, unique and dynamic IB World School (PYP, MYP and DP) located in heritage listed buildings on a beautiful campus in Vienna. We strive to create a strong sense of community, which allows students to discover their talents during the education process. With a strong commitment to creativity and performance throughout the school, AMADEUS has a dedicated Academy of Music and the Arts. Our excellent boarding facilities host students from around the world as part of a school community of more than 53 nationalities.

School Office Administrator / Receptionist (m/w)

Start Date: January 2020

Application Closing Date: 15 December 2019

Employment: Full-time (40 hours)

AMADEUS INTERNATIONAL SCHOOL VIENNA is a young, unique and dynamic IB World School (PYP, MYP and DP) located in heritage listed buildings on a beautiful campus in Vienna. We strive to create a strong sense of community, which allows students to discover their talents during the education process. With a strong commitment to creativity and performance throughout the school, AMADEUS has a dedicated Academy of Music and the Arts. Our excellent boarding facilities host students from around the world as part of a school community of more than 53 nationalities.

RESPONSIBILITIES

  • Greeting clients and visitors with a positive, helpful attitude
  • Helping maintain workplace security by issuing and collecting badges as necessary and maintaining visitor logs
  • Answering phones in a professional manner and routing calls as necessary
  • Maintaining email correspondence for both School and Music and Arts Academy Offices
  • Sorting and distributing mail
  • Ordering of materials & office supplies
  • Maintaining calendars with regard to scheduling of rooms, meeting, events, etc.
  • Assist with preparing meeting rooms
  • Provide organizational support for planning and promoting school and academy events
  • Help create, review, print, and distribute student reports
  • Coordinating the scheduling of music and arts lessons
  • Maintain student attendance records
  • Assisting with a variety of administrative tasks including copying, taking minutes, scheduling appointments

REQUIREMENTS

Minimum:

  • Matura level or equivalent
  • High service orientation
  • Ability to work autonomously and team working with colleagues
  • Excellent communication skills in German and English
  • Resourceful, with a positive disposition
  • 3 years successful experience in a similar role
  • Organized and with strong computer skills, verbal and written communication
  • Excellent appearance and excellent manners
  • Commitment, reliability, flexibility and trustworthiness and a high level of discretion
  • Strong skills regarding MS Office

Preferred:

  • A Bachelor Degree qualification
  • Education sector experience
  • Experience with iSAMS, UNTIS, Managebac or OpenApply
  • Working knowledge in German
  • Professional experience in the reception area or front office

WHAT WE OFFER

  • A welcoming and inclusive work environment with a sense of mission and community
  • Long-term employment in an international company
  • Ability to be involved in a variety of projects as well as community activities
  • Attractive working environment
  • A minimum gross monthly salary of 1,900.00 EUR (14 times a year) based on fulltime employment, depending on qualifications and experience

If you are a highly motivated a team player, please send your full application (including CV, cover letter, photo and references) to jobs@amadeus-vienna.com.

Thank you for understanding that only shortlisted candidates will be contacted.

AMADEUS Vienna
Web: https://amadeus-vienna.com/

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