Administrative Support Specialist

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SIBUR International GmbH

Administrative Support Specialist

The SIBUR Group of Companies (www.sibur.ru) is the largest petrochemical company in Russia. SIBUR International GmbH is an export subsidiary of SIBUR that arranges delivery of the Group's products to Europe and Asia.

SIBUR International continuously improves its business processes implementing the ideas and suggestions offered by our employees. That is why your ambition for personal development, that of your professional environment and openness to changes are the qualities that we appreciate in particular in our employees.

The reason why we have chosen our company is that we wish to participate in the implementation of worldwide projects, work in a financially reliable company and pursue a carrier in the upcoming petrochemical industry.

SIBUR International is growing now at a rapid pace, and we are in search of candidates for the position of Administrative Support Specialist (40 hours a week), who will take up responsibility for the following tasks:

  • Project / internal initiative management of enterprise functions;
  • Implementation of the set of measures to comply with the corporate brand book;
  • Preparation, control of implementation and adjustment of event programs and programs of stay for high-ranking guests, including government and foreign delegations;
  • Provision of representation services: arrangement of meetings at various levels, protocol preparation of premises;
  • Business travel consultation;
  • Arrangement of corporate events (including, but not limited to the reception of official delegations, customers, arrangement of corporate mass events);
  • Making arrangements for participation in conferences and exhibitions;
  • Provision of visa services for employees and customers, issuance of invitations to foreign partners;
  • Organization and support of contractual document flow processes;
  • Receipt, registration of applications for translation services, arrangement of translation services and certification of documents with a stamp of a translation bureau;
  • Budgeting (as part of annual business planning), plan-factor cost analysis (quarterly);
  • Implementation of a set of measures for the centralized procurement of branded / souvenir products for the needs of the enterprise;
  • Arrangement of customer / partner congratulations;
  • Active participation and representation of interests of the function in the implementation of cross-functional projects and initiatives.

Requirements:

  • Higher education (min. Bachelor degree);
  • At least 2 years of working experience in event agencies or in the field of executive management administrative support;
  • Experience in organizing events with the participation of top officials, reception of foreign delegations, visa services provision;
  • Experience in the areas of protocol / marketing communications (branding) in large companies;
  • Good knowledge of the Russian and English languages (Polish, Dutch, German and Italian as an advantage).

We are offering to our future colleague:

  • Salary: from 2,700 EUR gross per month (negotiable depending on qualifications and relevant work experience);
  • Central office location in Vienna;
  • Performance-related annual bonus and other benefits;
  • Versatile tasks and work in a multinational, young and dedicated team.

More information about SIBUR International can be found on our website: http://www.sibur-int.com/.
Should you get interested in the above-described tasks and feel that you meet the necessary requirements, please apply here: http://www.sibur-int.com/staff/jobs/job_application.php

WE ARE LOOKING FORWARD TO HEARING FROM YOU!

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