Accounts Payable & iExpenses Accountant

WWF International
  • Wien
  • Vollzeit
  • Berufserfahrung
  • 18.2.2019

Accounts Payable & iExpenses Accountant

WWF launched a new strategy that harnesses the strengths of the WWF network in a shared vision, focussing on six major goals - water, wildlife, the ocean, climate and energy, forests, and food - and three key drivers of environmental problems - markets, finance and governance.

In support of this strategy WWF undertook a redesign of its international secretariat that will further unite WWF offices and its near 6,400 staff around the world. This will help WWF to build stronger partnerships across the world with government, business, civil society and individuals. Together, we will deliver on WWF's ambitious goals.

We are recruiting the role of Accounts Payable & iExpenses for our International Secretariat to help us achieve our new ambitious goals, and build a future where people live in harmony with nature.

Location:

WWF International - Vienna

Remuneration:

min EUR 37.700 gross per year, based on full-time employment and may vary according to the qualifications and experience of the successful candidate.

Work percentage:

100%

Contract type:

Open-ended

Mission of the Department:

To ensure the effective management and control of finances through timely and accurate financial planning, budgeting, accounting and reporting; to ensure compliance with Swiss legal requirements as a result of head office location. To provide guidance and support to WWF International's Programme and associated offices in all finance-related issues.

The role:

Processing expense claims and ensuring their compliance with WWF International policies and procedures, offering training as may be needed. Support in processing supplier invoices and other payment requests in compliance with WWF International policies & procedures. Act as Super user for the roll-out of the Oracle i-Expenses module to WWF international program offices. Accounting for provisions and prepayments. Support to the WWF International stakeholders.

Main responsibilities:

  • Verifying expense reports against the travel and expenses policy;
  • Processing expense reports in Oracle ERP system;
  • Administration and reconciliation of company credit card (statements);
  • Manage payment runs;
  • Initiate updates of the travel and expenses policy;
  • Handle Prepayments and Advance payments;
  • Month-end closing activities;
  • Support in verifying and processing supplier invoices;
  • Support in answering supplier queries and ongoing supplier support;
  • Assisting with ad hoc projects as requested by Manager Operations Accounting.

Required Qualifications, Skills and Competencies:

  • A commercial diploma or equivalent, possibly with an emphasis on Accounting and Finance (e.g. "Handelsakademie", commercial school, Bachelor Economics / Accounting);
  • A minimum of three years' experience in finance & administration in a multi-cultural environment;
  • Excellent interpersonal and communications skills are required to work in an organisation with a wide range of staff from different cultures and functions;
  • Excellent team player, diplomatic, and an aptitude for solving problems in a logical, constructive way;
  • The position demands initiative, attention to detail, flexibility and strong communication skills;
  • Excellent proficiency in English.
  • Excellent computer skills (MS Excel, Accounting software - preferably Oracle);
  • Adheres to WWF's values, which are: Knowledgeable, Optimistic, Determined & Engaging;
  • Demonstrates WWF behaviours in ways of working: strive for impact, listen deeply, collaborate openly and innovate fearlessly.

Working Relationships:

Internal

  • All staff in Secretariat Hubs & Practice Offices, other WWF offices' finance departments.

External

  • Suppliers, Banks, Auditors, e-banking & software consultants.

This job description covers the main tasks and conveys the spirit of the sort of tasks that are anticipated proactively from staff. Other tasks may be assigned as necessary according to organizational needs.

How to apply?

Upload as one file your covering letter and CV on LinkedIn. We will not accept applications without CV and Covering Letter.

Deadline for applications: by 13 January 2019.

Work permit restrictions may apply. Only short-listed candidates will be contacted.

WWF is an equal opportunity employer and committed to having a diverse workforce.

WWF International

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