Administrative Assistant

Science Park Graz GmbH
  • Graz
  • Vollzeit
  • Berufserfahrung
  • 19.9.2017

Science Park Graz is the reference High Tech Incubator of the Austrian AplusB start-up network and the manager of the Business Incubation Centre of the European Space Agency in Austria (ESA BIC Austria). Since 2002, Science Park Graz is a driving force for the development of successful start-ups from the academic world. Science Park Graz is a key partner for 200 start-ups and entrepreneurial projects in Graz and Styria, providing coaching, access to business and technical networks, funding and office accommodation.

Administrative Assistant

Responsibilities

  • Handling of incoming/outgoing communication (calls, messages and correspondence), including screening e-mail of the management;
  • Welcoming and greeting guests, the team and customers, and answering / directing inquiries;
  • Planning and scheduling meetings, conferences and initiating telecommunications;
  • Organizing all travel needs;
  • Supporting in internal and external events' scheduling and preparation;
  • Supporting in all office matters (e.g. support to financial controlling; writing minutes of meetings; typing, formatting, editing text and data, photocopying, scanning and printing documents; maintaining databases and compiling information);
  • Supporting in office management (e.g. office space, office supplies, equipment maintenance, meeting rooms and storage).

What we look for

  • Dynamic and problem-solving individual, anticipating and performing tasks autonomously;
  • High-level of politeness and diplomatic skills;
  • Comfort in handling confidential information;
  • Excellent communication (written and verbal), time management and organisational skills along with critical thinking and strong attention to detail;
  • Computer literacy (Microsoft Word, Excel and Power Point and Outlook).

Qualifications and Experience

  • Completed education and / or several years of professional experience in administrative assistance, assistance to the MD/GF, team assistance, office management;
  • Proficient in German, fluent in English.

What we offer

  • Diversity and challenging tasks in a dynamic work and multi-cultural environment;
  • Professional development opportunity;
  • Flexible working time;
  • Attractive work location;
  • Monthly gross EUR 2.000, negotiable based on qualifications and experience;
  • Start month: Sep/Oct 2017;
  • Full time availability (40h).

Please submit your application (CV and motivation letter, German or English) to
info@sciencepark.at
with the subject "Application for Administrative Assistant".
We look forward to hearing from you!

Science Park Graz GmbH
Stremayrgasse 16/ IV
8010 Graz
Web: www.sciencepark.at

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